Office Assistant

Monitoring and updating tasks in JIRA (tracking tickets, follow-ups, and status visibility)

Cooperating with the Accounting team and HR/People team to support employee documentation, including preparation of new employment/contract agreements

Supporting monthly settlements and recurring admin/finance-related reporting in cooperation with Accounting (e.g., collecting data, verifying inputs, coordinating approvals)Running onboarding for new employees (workspace readiness, access/checklists, welcome support, coordination with internal teams)

Coordinating offboarding processes (checklists, equipment returns, access follow-up, documentation)

Building and maintaining relationships with external vendors and service providers (negotiations, issue handling, keeping quality high)

Supporting small office/ projects improvements: identifying needs, proposing solutions, and driving them to completion

Ensuring smooth day-to-day office operations (supplies, space readiness, office processes)

Organizing company events and team gatherings (planning, logistics, vendors, on-site support)

Ordering and coordinating company breakfasts and lunches (cyclical orders, special requests)

Preparing internal company meetings, assisting in compiling meeting agendas, and scheduling meetings

Regular meetings: To be determined.

Communication: Chat, emails, and calls

Working hours: usually 9:00–17:00 CET (on-site)

Experience in an Office Assistant / Office Coordinator / Workplace / Administration role

Very good organizational skills and ability to prioritize in a fast-paced environment

Strong communication skills and a “get things done” mindset

Confidence in working with suppliers and coordinating logistics (multi-tasking + attention to detail)

Ability to independently manage recurring processes (onboarding/offboarding, office routines)

Comfort using basic office tools (Google Workspace) and readiness to work with JIRA (or similar tools)

Good English for day-to-day communication

Interest in office management, workplace improvements, or project coordination

Basic project management skills (planning, tracking, closing tasks; ownership mentality)

Experience working in an IT/software environment and supporting tech teams

Familiarity with HR/admin processes (onboarding/offboarding checklists, internal documentation)

Experience organizing events (integration events, offsites)

Proactivity: spotting what can be improved before it becomes a problem