Job description
We’re looking for a Finance Operations Assistant to join our financial department. You’ll support the team in managing daily financial operations, including spending categorization, client invoicing, and report preparation. This position does not require an accounting degree - we value organization, attention to detail, and a strong work ethic above all.
You’ll work closely with internal teams and an external accounting firm to ensure financial data is accurate, up to date, and clearly reported.
Team & Collaboration
Regular meetings: Daily Standups (10 AM)- Communication: Chat, emails, and calls
- Working hours: usually 9:00–17:00 CET
Responsibilities
- Categorize company spending and transactions in QuickBooks Online (QBO)
- Prepare and send client invoices based on Tempo timesheets.
- Preparing employees salaries transfers.
- Create and maintain financial reports such as burndown charts, cost summaries, and budget tracking.
- Support monthly and quarterly financial reviews.
- Help maintain accurate records and support audit or review processes as needed.
- Coordinate with team leads and project managers to ensure timesheet and invoicing accuracy.
Qualifications
- Proficiency with Google Sheets or Excel (formulas, pivot tables, charts).
- Strong organizational skills and attention to detail.
- Degree in a quantitative or analytical field, such as Mathematics, Physics, Finance, Microfinance, or Information Technology.
- Basic understanding of mathematics and data accuracy.
- Good command of English (spoken and written).
- Motivated, dependable, and able to manage time effectively.
- Comfortable working with digital tools (QuickBooks, Tempo, Google Workspace).
Nice to have
- Prior experience in an administrative or finance-related role.
- Familiarity with SaaS business models or project-based invoicing.
- Interest in process optimization or automation (e.g., using Google Sheets scripts or formulas).
Apply now!
Perks and benefits
Diverse teams
Interesting, challenging and exciting work in international teams
Team events
Great events for the whole team
Flexible working hours
Adjust your working schedule as you want
Modern office
Air conditioned office area in Kraków with sitting/standing desk
Lunches
Lunches delivered from Kraków restaurants
Food
Breakfasts, a fridge full of food and best coffee money can buy
Health
Private medical insurance
Sport
Budget for any sport/fitness activity you choose
Training budget
Training budget for conferences and trainings
Chillout area
Comfortable pufas, therapy balls, Playstation 4 and Nintendo Switch
English lessons
English lessons with native speaker
Montrose incubator
Our internal hub for creative ideas
Let’s discuss your project
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